Supply Chain Coordinator

About the Role Twin River Group is seeking a highly organized and experienced Purchasing & Sales Order Coordinator to join our team. This is a multifaceted, on-site role that combines purchasing, bookkeeping (AR/AP), and sales coordination responsibilities. The ideal candidate will be proficient in NetSuite, SmartSuite, Excel, and QuickBooks, with a proven ability to manage a high volume of tasks accurately and efficiently in a fast-paced environment. Purchasing & Operations • Create and manage purchase orders (POs) from creation through receipt and invoice matching. • Create and pay bills in NetSuite; enter and pay freight bills accurately and on time. • Prepare and provide a daily payment list to the CFO/President. • Communicate with vendors and suppliers to confirm pricing, lead times, and delivery schedules. • Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods. • Monitor inventory levels and initiate replenishment orders as needed. • Resolve discrepancies in purchase orders, invoices, and shipments in a timely manner. • Fill out forms and applications on behalf of the company as required. • Send out new customer and vendor forms and file completed forms in the Bookkeeping folder. • Maintain accurate records of all purchasing activities in NetSuite. • Generate and analyze reports related to purchasing, open orders, and fulfillment status. Bookkeeping (AR/AP) • Create and email invoices to customers in a timely and accurate manner. • Manage Accounts Payable and Accounts Receivable. • Perform account reconciliations on a regular basis. • Handle account collections and follow up on outstanding balances. • Prepare financial reports for the CFO/President as requested. Sales Coordinator • Process and manage sales orders end-to-end, including bulk orders and drop shipments. • Proactively update customers on order status, shipping timelines, and any delays or changes. • Provide customer support and serve as a point of contact for order-related inquiries. • Support the sales team with administrative tasks, documentation, and follow-ups. • Maintain and manage data in NetSuite and SmartSuite; generate sales reports as needed. • Coordinate communication between customers, vendors, and internal teams. • Assist with inventory and product coordination to ensure order accuracy and availability. Required Qualifications • NetSuite ERP proficiency is REQUIRED — experience with PO, SO, inventory, billing, and reporting modules. • 3–5 years of experience in purchasing, sales order coordination, or a combined operations/bookkeeping role. • Proficient in SmartSuite, Microsoft Excel, Outlook, and QuickBooks. • Strong understanding of AR/AP processes, reconciliation, and basic financial reporting. • Excellent organizational skills with a high attention to detail. • Strong written and verbal communication skills. • Ability to prioritize and manage multiple responsibilities in a deadline-driven environment. Preferred Qualifications • NetSuite certification or advanced experience. • Background in wholesale or distribution industries. • Familiarity with EDI or third-party logistics (3PL) coordination. What We Offer • Competitive salary of $65,000 – $70,000 annually, based on experience. • Supportive team environment with opportunities for growth. • Health, dental, and vision benefits. • Paid time off and company holidays. • On-site role with a collaborative, close-knit team.