Office Assistant - Real Estate Agency

Job Title: Office Assistant - Real Estate Agency Location: Toms River, NJ Type: Direct Hire Compensation: $65,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month) Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available) Hours: Monday - Friday, 9:00 AM - 5:00 PM Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time. Attire: Business professional, every day. Office Assistant - Real Estate Agency Location: Toms River, NJ Job Type: Full-Time Experience Level: 1-3 Years Preferred Industry Keywords: Real Estate Administration, Transaction Coordinator, Listing Coordinator, MLS, Brokerage Support About the Role: We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ. This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals. You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M). Key Responsibilities: • Coordinate real estate listings from pre-market through closing • Enter, update, and maintain MLS listings and ensure accuracy across all platforms • Support transaction coordination activities across multiple active deals • Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors • Track real estate transaction timelines, deadlines, contingencies, and milestones • Assist with scheduling showings, inspections, appraisals, and closings • Organize and maintain digital transaction files and brokerage records • Support listing marketing including photos, staging coordination, and property details • Prepare CMAs, listing packages, and supporting client documentation • Ensure compliance with brokerage procedures and real estate documentation standards • Monitor deal progress and proactively follow up to keep transactions on track Office Assistant - Real Estate Agency Qualifications: • 1-3 years of experience in a real estate office, brokerage, or property management support role • Hands-on experience with MLS systems and listing input/update processes required • Experience supporting real estate transactions, listings, or agent teams preferred • Strong understanding of real estate workflows (listing ? under contract ? closing) • Excellent organizational and time management skills • Strong written and verbal communication skills • Ability to manage multiple listings and transactions simultaneously • High attention to detail and accuracy with data entry and documentation • Comfortable working in a fast-paced real estate brokerage environment Office Assistant - Real Estate Agency Preferred Experience: • Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages). • Brokerage office or related real estate "team" support experience • CRM system experience • Exposure to luxury residential or commercial real estate transactions a huge plus! • Experience coordinating with attorneys, lenders, and title companies What This Role Offers • Direct involvement in active real estate transactions from start to finish • Exposure to luxury residential and commercial real estate deals • Opportunity to work closely with top-producing real estate professionals • Strong growth potential into Transaction Coordinator or Operations Manager roles • Fast-paced, hands-on brokerage environment with real responsibility Ideal Candidate Profile This role is best suited for someone who is: • Currently working in real estate administration or brokerage support • Looking to grow beyond basic office assistant responsibilities • Comfortable managing multiple real estate transactions at once • Highly detail-oriented and deadline-driven • Interested in both the marketing and operational side of real estate #M1 Ref: #563-Joule Staffing - Toms River